| Day | Time | Location | Event | Notes |
|---|---|---|---|---|
| May 13 | All Day | Italy | Arrival of Stephanie & Will | |
| May 14 | 10:15 AM | US Consulate, Florence Lungarno Vespucci, 38, 50123, Firenze | (Bride/Groom + WI team) Password: Rcb15oiVvo | |
| May 14 | Before Noon | Prefecture, Florence | Sworn declaration signed | WI team only |
| May 16 | 12:30 PM | Italian Court, Florence Viale Alessandro Guidoni, 61 | Legal appointment | |
| May 19 | 10:30 AM | Town Hall, Chiusdino Piazza del Plebiscito, 2, 53012, Chiusdino Siena | Final declaration | (Bride/Groom + WI team) |
Event: Wedding of Stephanie & Brendan
Date: May 21st
Guest Count: 18 guests including Bride & Groom
Location: San Galgano Abbey
Entrance: Strada Comunale di San Galgano, 53012, Chiusdino, SI
Note: WI team will arrive at all appointments ~10 minutes early
| Day | Time | Location | Event | Notes |
|---|---|---|---|---|
May 21| 6:30–9:40 AM | Podere Nociarella | Hair & Makeup |
6:30 AM: Bridesmaid #1 – Makeup | 6:30 AM: Bridesmaid #2 – Hair 7:10 AM: Bridesmaid #2 – Makeup 7:10 AM: Bridesmaid #1 – Hair 8:00 AM: Mother of the Bride – Makeup 8:00 AM: Bride – Hair 8:40 AM: Mother of the Bride – Hair 8:40 AM: Bride – Makeup |
| 6:30 AM | Podere Nociarella | Brides & bridesmaids start to get ready | ||
| 8:45 AM | Podere Nociarella | Photographer Arrives (Davide Bonaiti) | 8 hours of service | |
| 9:00 AM | Podere Nociarella | Videographer Arrives (Modestino) | 8 hours of service | |
| 10:00 AM | San Galgano Abbey | Set-up by WI team, florist, chairs | 32 chairs, aisle decor, bouquets, petals | |
| 10:30 AM | San Galgano Abbey | Groom & WI Team welcome guests | Music and seating prep | |
| 11:00 AM | San Galgano Abbey | Wedding Ceremony | Ceremonial Playlist | |
| 11:45 AM–12:45 PM | San Galgano Abbey | Photos | Stephanie & Brendan + Guests | |
| 11:45 AM | San Galgano Abbey | Bride + Groom | Pictures at the Abbey | |
| 12:45 PM | To Castello di Meleto | Transfer | Self-managed, 1 hour | |
| 5:00 PM | Castello di Meleto | Photographer/Videographer End | End of 8-hour service |
| Key Times | Activity | Details |
|---|---|---|
| 8:45 AM | Photographer Arrives | Davide Bonaiti (8 hours, 2 photographers). No extra charge for Castello di Meleto. Extra: €250/hr + 22% VAT |
| 9:00 AM | Videographer Arrives | Modestino (8 hours, 2 videographers) |
| 10:00 AM | WI Team Arrives at Abbey | Stefania and Giulia coordinate the set-up |
| 10:00 AM | Chairs Delivered | 32 white iron chairs + cushions; driver waits to collect after ceremony |
| 10:00 AM | Florist Arrives |
- 2 vases at aisle end - 2 vases at altar - 6 bunches of hydrangeas - 10m white carpet - 3 bridesmaid bouquets - 16 cones of petals for guests - Artificial bouquet by Stephanie - No boutonniere for groom |
| 10:15 AM | Photo/Video Pre-Ceremony | 1 photographer + 1 videographer take pics of Groom & groomsmen |
| 10:30 AM | Groom Arrives | Brendan gives WI Team his phone & AUX-to-iPhone adapter |
| 10:30 AM | Guest Arrival | WI Team (Stefania & Giulia) welcome guests and manage seating |
| 11:00 AM | Wedding Ceremony |
Location: Inside Abbey Plan B: Indoor room - 32 white iron chairs (2x2 aisle layout) - Small ceremony table - Reserved chairs without tags - Music & Playlist from Brendan’s iPhone - Spotify: Ceremony Playlist |
| 11:00 – 11:45 AM | Ceremony Duration | Formal proceedings, vows, and music |
| Role | Contact / Instagram |
|---|---|
| Wedding Planner | @weddingsinternational_official |
| Photographer | @davidebonaiti |
| Videographer | @moodvideomaking_weddings |
| Hair & Makeup | @angelonennapintor |
| Florist | @infinitoamoretuscany |